Privacy Policy and Rules of Rayan AI Contest

Rayan AI is committed to protecting your privacy and ensuring the security of any personal information you provide to us. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal data in connection with our international AI contest, which takes place in three distinct phases. By participating in the Rayan AI contest, you consent to the practices described in this policy.

1. Information We Collect:
   We collect various types of personal information to facilitate your participation in the Rayan AI contest, including but not limited to:
   Personal Data: Full name, contact information (email address, phone number), country of residence, birthday, gender, university, major, job, field of interest, grade, introduction method, LinkedIn and GitHub address and teammates.
   Contest Data: Submissions, participation records, performance scores, and results from each phase of the contest.
2. How We Use Your Information
   We use your personal information for the following purposes:
   Contest Administration: To register you as a participant, manage your submissions, and monitor your performance in the contest phases.
   Communication: To provide updates, notify you of upcoming deadlines, and send announcements regarding Rayan AI.
   Performance Monitor: To assess submissions, track contest progress, and publish rankings or results and also submitting a paper base on the top teams results considering their names as authors.
   Prize Distribution: To facilitate the delivery of contest prizes to winners.
   Technical Support: To ensure the security and functionality of our platform and resolve technical issues.
3. Data Sharing and Disclosure
   Your personal information may be shared in the following ways:
   With Contest Judges and Organizers: To review and evaluate submissions across the contest's three phases.
   Public Disclosures: If you become a finalist or winner, certain information such as your name and ranking may be publicly disclosed.
   Third-Party Service Providers: For services such as hosting and technical support.
   Legal Compliance: We may disclose personal information if required to comply with applicable laws or respond to legal requests.
4. Data Retention
   We retain your personal data only as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. Contest data, including your submissions and results, may be retained for archival and analytical purposes.
5. Security of Your Data
   We prioritize the security of your personal information and implement appropriate technical and organizational measures to protect it from unauthorized access, disclosure, or misuse. However, no data transmission or storage system can guarantee 100% security. By participating in the contest, you acknowledge and accept these risks.
6. International Data Transfers
   As Rayan AI is an international contest, your personal data may be transferred to and stored in countries outside your country of residence, which may have different data protection laws. We ensure that adequate safeguards are in place to protect your data during such transfers.
7. Your Rights
   Depending on your location, you may have certain rights regarding your personal data, including:
   The right to access and request copies of your data.
   The right to request corrections to inaccurate data.
   The right to request deletion of your data.
   The right to withdraw consent for data processing.
   To exercise these rights, please contact us at rayanaicontest@gmail.com.
8. Children's Privacy
   Rayan AI is not intended for individuals under the age of 18, and we do not knowingly collect personal data from minors. If we become aware of such data, we will take steps to delete it promptly.
9. Disqualification
   Any unusual similarities, use of unauthorized tools, or detection of any other fraudulent actions by the RAYAN AI Scientific team will result in the disqualification of the team(s) involved.
10. Changes to This Policy
    We may update this Privacy Policy from time to time. Any significant changes will be communicated to participants via "Privacy Policy" page.
11. Contact Us
    If you have any questions or concerns about this Privacy Policy or the handling of your personal data, please contact us at:
    Email: rayanaicontest@gmail.com
    Address: Sharif University of Technology; Azadi Avenue,; Tehran; Iran